Description:

To open / refurbish stores within the required timeframes and within budgetary constraints. Managing all sub contractors and Service Providers.

Requirement:

Minimum Grade 12 or NQF level 6

Minimum 5 (five) years’ experience in same position

Ability to communicate in English

Numeric Skills

Project Management related qualification

Must be able to work under pressure

Must have attention to detail

Must be computer literate (AutoCAD / MS Projects/ MS Power Point/ SAP)

Willing to travel extensively

Construction experience

Store Feasibilities – Store Refurbishments

Detail site survey and technical report:

List all capital expenditure items with Divisional Manager and Store Manager

Discuss and list all issues/constraints related to property with Divisional Manager and Store Manager

Store layout (Racking and building) to standard and specifications

Detail project scope of work

Estimating and cost planning (Building works)

Compile complete capital expenditure cost for the projects

Prepare Power point slides presentation to be presented to board of directors:

Existing store layout

Proposed store layout

Building works cost

Racking cost

Forward the above presentation pack to Financial Manager for final presentation to Board of Director focus meeting and approvals

Store Feasibilities – Store New / Relocation

Compile capital expenditure cost for the projects (Shop fitting)

Forward above capital expenditure cost to Divisional Manager and Financial Manager for final presentation to Board of Director focus meeting and approvals

Approved project study

Receive lease agreement and draw up project pack

Receive board resolution and facilitate in loading of project to SAP project system

Projects planning

Projects development programme

Construction programme

Racking installation programme

Distribute project plan to all project stakeholders

Project Procurement – Store Refurbishment

Prepare detailed scope of work for contractors and sub-contractors

Prepare Bills of Quantities for the contractors, builders work is broken into operations/ trades and provision is made for separate pricing

Obtaining tenders through competitive tendering and producing reports

Obtaining external professional consultants and recommendations for their advises

Advising on suitable contractors, sub-contractors, and suppliers

Tender recommendation, adjudication, awarding arrangement of the signing of formal contract and resources procurement

Advising contractors, sub-contractors and supplier on project time line and project completion date

Project Procurement – Store New / Relocation

Projects planning

Projects development programme

Obtaining tenders through competitive tendering and producing reports

Recommendation, arrangement of the signing of formal contract and resources procurement

Open New Stores

Open store according to program

Work to be carried out according to set specifications

Open stores within budget

Reporting of progress on site

Maintenance of Project files

Minimum store audit achieved

Monitoring and inspection of material and workmanship during construction by visiting sites time to time

Administration of planning, programming, cost control, value management services and co-ordination of contractors, sub-contractors, and suppliers

Refurbish relocate existing stores

Open store according to program

Work to be carried out according to set specifications

Open stores within budget

Reporting of progress on site

Maintenance of Project files

Minimum store audit achieved

Liaise with Landlord (Lease property) scope of work and projects time line

Administration of planning, programming, cost control, value management services and co-ordination of contractors, sub-contractors, and suppliers

Set up project standard, specifications, and service level according to organizational objectives to ensure optimal operational availability

Monitoring and inspection of material and workmanship during construction by visiting sites time to time

Budget management

Generate purchase requisition through SAP project system

All orders placed according to project plan

Orders placed according to budget

Site valuation and preparation of project interim payment certificate for the contractors and preparation of final account

Coordination of payments to suppliers and contractors

Sourcing new sub-contractors/suppliers

Sourcing of new contractors, sub-contractors, and suppliers

Record of sub-contractors and suppliers used

Maintain health and safety regulation file

Store layout and planning

Distribute project plan to the project stakeholders

Range sheets received according to project plan

Detail Store layout according to standard specifications

Planogram file distributed to stores according to project plan

Ensure merchandising standards are to the required standard and that all planograms have been implemented when handing over a store

CSI Initiatives

Prepare and manage Art@Heart initiative for new and refurbished stores

Prepare and manage programme for the opening day

Customer Service

Effective written communication with Divisional and Store Managers

Effective communication with Employee Forum members at existing stores

Communication of corrective action plans

Lead with Vision

• Establishes a clear and compelling outcomes for area of responsibility

• Develops appropriate action plans in order to achieve established outcomes

• Ensures that employees understand their role towards the achievement of the departments outcomes

• Motivates employees to achieve the established outcomes

• Proactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomes

Provide Direction

• Develops operational plans to enable the achievement of set objectives

• Ensures adherence to policies and procedures within area of responsibility

• Proactively considers internal sources to better develop and implement operational plans to enable the achievement of set objectives

• Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values

Drive for Results

• Constantly looks for and acts on opportunities to improve department performance

• Works to exceed goals set by others

• Develops stretching goals for self and department, working consistently and tenaciously to meet these

• Implements clear control mechanisms to measure results against department performance objectives

• Identifies barriers to performance and persists in overcoming them

• Assists team members in achieving their goals

• Proactively anticipates and acts on trends and evolving needs

Think Strategically

• Identifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in information

• Prepares contingency plans for identified problems and situations that might occur

• Proactively take considered action to ensure that a current problem which could be ignored in the short term does not escalate

• Takes multiple perspectives into account and evaluates their feasibility, effectiveness and risks

• Raises compliance, ethical or other issues to protect the Organisation’s reputation and obligations

Solve Problems

• Proactively identifies problems and seeks root cause

• Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems

• Develops and implement appropriate action plans breaking complex tasks into manageable parts

Make Decisions

• Makes decisions within framework of company policies and within set time lines

• Makes decisions giving due consideration to consequences of the decision made in area of responsibility

• Implements decisions made in line with agreed processes and policies

• Stands by own beliefs and decisions with self confidence

Plan

• Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility

• Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment

Empower

• Mentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to others

• Works with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goals

• Delegates to individuals at the appropriate level

Manage Performance

• Follows through on commitments made and deliver on them to achieve set objectives and targets

• Takes accountability for own and or subordinates actions and implements corrective action where required

• Defines clear and stretching department goals and standards in line with strategic initiatives and objectives

• Implements and manages appropriate control mechanisms to ensure department objectives are achieved

• Uses appropriate behavioural skills to resolve operational performance problems

• Acts as a role model and motivates others to achieve the highest standards of quality and efficiency

• Determines employees’ strengths and weaknesses relative to demonstrated behaviours and job requirements and implement appropriate development plans

Handle Pressure

• Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures

• Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations

• Calms others who are expressing frustration or anger

• Assists others to deal constructively with difficult situations

• Persists in realising work objectives even in difficult or adverse circumstances

Innovate

• Generate unique alternatives, options or solutions to problems

Manage Change

• Manages planned changes that may be brought about as a result of internal and or external circumstances

• Ensures that the department responds to the changing environment and stakeholders needs and expectations"

Influence

• Persuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and context

• Displays appropriate, written presentation and oral communication aligned to audience requirements

• Projects credibility and confidence even when faced with obstacles

Assert Authority

• Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

• Asserts self during interpersonal situations

• Maintains and projects confidence, even in adverse circumstances

• Makes a positive personal impact that is clear and concise for the audience

• Facilitates open, direct two way communication

• Expresses disagreement with peers or more senior colleagues, tactfully and appropriately

Collaborate

• Recognises conflict among team members and deal with it effectively

• Identifies and improves communication to bring conflict within the team into the open and facilitate resolution

• Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding

Communicate

• Assesses the needs of audience in order to deliver appropriate message and content

• Applies communication strategies to ensure inputs from role players are discussed and acted upon

• Actively shares information and ideas, and encourages others to share their views and concerns

• Recognises and proactively deal with situations with potential for miscommunication leading to damaged relationships